Bottlenecks happen when employees find it difficult to complete the tasks required, creating an encumbering slowdown of production. The causes can be anything from lack of leadership, disorganised management to poor performance; ultimately, it all boils down to efficiency in the workplace. So how can you be more efficient and avoid production setbacks? Here are some ways to avoid a project bottleneck to help you get things done on time.
Create a timeline (and stick to it)
A project timeline is an easy way manage your time effectively. Having a set amount of time (in units, hours or days) allocated to each task will help you keep the whole project on track and at a glance, you can quickly identify potential bottlenecks and isolate issues.
Always have a plan B
It’s essential to have a contingency plan. Bottlenecks can happen at any time and can be caused by varying factors. In order to stay on track with your project timeline and deliver within the agreed timescale, it’s important to have a plan B for every potential stumbling block.
Don’t forget risk assessments
In order to be prepared (and to have a plan B), risk assessments are important. Consider every possible obstacle or setback so that you can be prepared to either overcome it or work around it.
Allow team members to take control of their own specialist areas. Dishing out responsibility (responsibly) and giving people the power to make small decisions will help to move the project along. Cut the red tape and give your team freedom to create, build, develop, and inspire. Not only will you have a more efficient team, but you will also have a happier team!
Give everyone a clear role
When working with a large group of people, make sure everyone has a clear role. Doubling up on tasks is a big time waster – so give everyone a written job description and make sure each person’s responsibilities are defined from the get go.
Promote organisation in the workplace
Being organised has to start from the top; set an example at keeping everything organised and it will soon filter down to all the levels of management and the sub teams. Good organisation should be considered across all areas including filing and documents, timekeeping and timesheets, workplace tidiness, and having clear regulations put in place.
Have regular updates
Whilst too many meetings can be counterproductive, it’s always essential to ‘touch base’ with the people you are working with. A regular update meeting will keep everyone in the loop about the next steps and what needs to be done. But make sure you have a meeting timekeeper so you use your meeting hour as efficiently as possible.
One of the most important traits to learn when embarking on work based projects, campaigns or your day to day workload is the ability to be flexible. Having a certain amount of flexibility allows you to act quickly to changes, avoiding a project bottleneck.